Executive Assistant To CEO

Remote & Full-time in Virtual Support
  • Post Date : August 23, 2022
  • Apply Before : December 23, 2022
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Job Detail

  • Career Level Others
  • Experience 3 Years
  • Industry Systems & Network Administration / Support
  • Qualifications Degree Bachelor
  • Workplace Remote

Job Description

Our client, a consulting company in the financial industry that gives support to foreigners interested in investing in the US, is looking for an EXECUTIVE ASSISTANT who will be the “right-hand person” for the CEO and founder. As an Executive Assistant, besides performing administrative tasks, you will filter and attend to the day-to-day functions of the CEO, enabling her to advance company initiatives and goals. The ideal candidate is a detail-oriented starter, with prior experience assisting C-level executives, preferably in the financial services industry.


  • ​​​​​​​Work directly with the CEO to support all aspects of her daily work routine.
  • Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements and travel (may include international and domestic) arrangements. Exercise discretion in committing time and evaluating needs.
  • Assist the CEO in the development of presentations for internal and external clients.
  • Determine priority of matters of attention for the CEO, redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
  • Routinely perform a wide variety of support duties.
  • Compose and prepare letters relating to routine correspondence for the CEO’s signature.
  • Schedule various meetings. Assist in the preparation and distribution of meeting agendas and materials.
  • Prepare, reconcile, and submit expense reports.
  • Maintain confidential and sensitive information.
  • Attend virtual meetings and take notes of discussion; prepare the initial draft of minutes and summaries.
  • Complete a variety of special projects including creating presentations, financial spreadsheets, special reports and agenda material.
  • Other additional and/or alternative duties as assigned from time to time.


  • Bachelor’s degree preferred
  • Three to five years of prior experience in supporting a senior executive or team
  • Excellent computer skills, including Microsoft Office Suite and Google Suite
  • Native/bilingual English level
  • Exceptional writing, editing and proofreading skills in English
  • Familiarity with the financial/wealth industry is a plus
  • Excellent organization and time-management skills
  • Exhibits sound judgement with the ability to prioritize and make decisions
  • Energetic and eager to tackle new projects and ideas
  • Comfortable interacting with high-level executives
  • Resourceful, can-do attitude
  • Thrives in a fast-paced environment

Required skills

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